When choosing Zoom as the conferencing option for the first time in Google Calendar, you will be asked to log in. This process is straightforward and requires your University username and password. Below are the steps to follow.

Firstly, when prompted by your browser, select the option to Open Zoom. This will open a new browser window where you can sign in with your University credentials.

Next, type in 'york-ac-uk' as the company domain and press Continue. You will then be taken to the Zoom desktop client/app, where you need to select Sign in.

If you have not downloaded the Zoom desktop client, you can do so via Software Center on managed University computers or via the Zoom website on personal devices. Alternatively, you can choose to start from your browser and use the web version.

When joining a meeting, you will be given the option to download the Zoom desktop client. To sign in, simply enter your University username and password, select the option to Sign in/Configure your account, and follow the prompts.

Zoom offers a range of features that make it an ideal platform for video conferencing. Some of these key features include:

* Meetings for up to 500 or 1000 participants

* Ability to host meetings for more than 300 participants on a case-by-case basis

* Compatibility with Windows, Mac, iOS, Android, and Linux systems

* Option to schedule meetings via Google Calendar or the Zoom website

* Ability for participants to join using web browsers, mobile apps, or by installing the desktop client

Benefits of Installing the Desktop Client

We recommend that you install the desktop client when using this service as it provides a better user experience and enables you to access all the available features. With the desktop client, you can also make use of advanced features such as:

* A 'Raise Hand' option to gain attention

* Exchange private and group messages with participants

* Make use of a virtual whiteboard and annotate shared screens

* Display a virtual background for video calls

* Record meetings either to your desktop or the cloud in MP4 or M4A formats

* Share screens with participants (multi-screen sharing available)

* Set up password controls to meeting, personal meeting rooms, and unique meeting IDs

Accessing Zoom

All staff and students at the University of York can access this service. You can download the client or select start from your browser to use the web version. For more information on how to join a meeting, please refer to our joining guide for participants.

I hope you find these instructions helpful in signing in to Zoom and making the most of its features. If you require any further assistance, please do not hesitate to contact us using this form.

Sign in to zoom